PI BETA PHI CHAPTER WEBSITE GUIDELINES
Pi Beta Phi wants your chapter website to be a reflection of your chapter’s personality and Pi Phi’s core values. When updating your site, it is important to remember who visits your website for information (members, Potential New Members, alumnae, university personnel, students on campus, parents, etc.). Think about what kind of information these audiences need and want. Then ask yourself if these groups can find the information they want on your website. If not, you have some work to do!
Don’t be afraid to ask your fellow sisters for help. They can help you keep the website up-to-date and full of useful, and fun information.
Chapter Website Guidelines
Required Chapter Website Content
Who We Are
*Bold denotes pages that have pre-populated content provided by HQ.
Suggested Chapter Website Content
If your chapter has a secondary site, you are expected to cease usage and delete the site in its entirety. Chapter sites required by universities are permitted. It is important to note that all University-provided chapter websites, blogs, social media sites, etc. that promote your Pi Beta Phi chapter are expected to follow these guidelines.
Website Best Practices – Check List
General
Page Layout
Browser Compatibility (MAC and PC as well as Tablet OS)
Color/Graphics
Multimedia
Content Presentation
Functionality
Don’t be afraid to ask your fellow sisters for help. They can help you keep the website up-to-date and full of useful, and fun information.
Chapter Website Guidelines
- Chapters are not allowed to have secondary sites. Every chapter must maintain and update their memberplanet-hosted site.
- All submissions must comply with all applicable laws (e.g. laws governing copyright, intellectual property, libel and privacy).
- The information must be accurate and complete. It must not violate any policy, rule or regulation of Pi Beta Phi.
- All material included in web pages should:
- Be current and up-to-date. Outdated materials should be removed as soon as possible.
- Avoid duplicating material or content within the website.
- The website should:
- Uphold and support the values of Pi Beta Phi.
- Positively portray and promote the chapter.
- Web pages may not contain any objectionable material or link to any objectionable material. Objectionable material is determined on a case-by-case basis.
- No personal information about chapter members and alumnae shall be published, including personal phone numbers. Limit the publication of emails to Executive Council members. Personal information is defined as information about an identifiable individual, recorded in any form.
- The website is not to be used as a forum to post grievances or personal opinions.
- A website committee (Vice President of Communications, Alumnae Advisory Committee member, Webmaster and if applicable the Publications Chair, etc.) should be formed and be responsible for performing quarterly reviews of the website to:
- Ensure the site is fulfilling its goals, purpose and objectives.
- Monitor usefulness and relevance by reviewing web metrics (available from HQ) and customer feedback. Maintain a customer-centered focus.
- Remove useless items and unnecessary visual elements.
- The website committee should make the final determination on information that is published.
- The following information about members and New Members MAY be published on the chapter website with consent:
- Name
- Hometown and state
- Initiation year
- Major and/or minor course of studies
- Biographical information
Required Chapter Website Content
- Websites must maintain the following navigation:
Who We Are
- About Pi Beta Phi
- About our Chapter
- Sisterhood Stories
- Chapter Leadership
- Why Pi Phi?
- Upcoming Events
- Recruitment Information
- Read > Lead > Achieve
- Campus Involvement
- Pi Beta Phi Foundation
- Expectations of Membership
- Lifelong Commitment
- Pi Beta Phi Website
- GreekBill
- Shop Pi Phi Express
*Bold denotes pages that have pre-populated content provided by HQ.
- Disclaimers stating permission was received for the use of professional photographs and/or official publications if they are used on the website.
- Do not use photos or publications if you do not have the proper usage rights. Any actions taken or charges incurred from violations will be the responsibility of the chapter. For further information, or questions regarding this topic, please contact Headquarters.
Suggested Chapter Website Content
- Fraternity heritage information
- Founders
- Symbols
- History
- Notable Pi Phis
- Link to the campus Fraternity and Sorority Life website, if available
- Awards and achievements
If your chapter has a secondary site, you are expected to cease usage and delete the site in its entirety. Chapter sites required by universities are permitted. It is important to note that all University-provided chapter websites, blogs, social media sites, etc. that promote your Pi Beta Phi chapter are expected to follow these guidelines.
Website Best Practices – Check List
General
- Update often! Relevant information is key
- Make sure the tone is welcoming and inviting
- If it doesn’t look right, fix it. Don’t have photos and text that don’t match the rest of the aesthetic.
- Remember that your chapter site represents the brand of Pi Beta Phi as a whole.
Page Layout
- Appeals to target audience, members, Potential New Members, alumnae, parents and the campus community
- Good use of basic design principles: repetition, contrast, proximity, and alignment
- Balance of text, graphics and white space on page
- Good contrast between text and background
Browser Compatibility (MAC and PC as well as Tablet OS)
- Displays on popular versions of Internet Explorer (8+)
- Displays on popular versions of Firefox (5+)
- Displays on popular versions of Google Chrome
- Displays on popular versions of Safari (both Mac and Windows)
Color/Graphics
- Refer to the Brand Governance Manual and Style Guide to ensure consistency in color, graphics, fonts, etc.
- Use of different colors in page backgrounds/text is limited to a maximum of three or four colors plus neutrals (page 16 Brand Governance Manual)
- Color is used consistently
- Color has good contrast with associated text
- Use of color and graphics enhances rather than distracts from the site
- Graphics are optimized and do not significantly slow download
- Each graphic used is appropriate and serves a clear purpose
- Animated images do not distract from the site and either do not repeat or only repeat a few times
Multimedia
- Each audio/video file used serves a clear purpose
- The audio/video files used enhance rather than distract from the site
- Captions are provided for each audio or video file used (accessibility)
- Download times for audio or video files are indicated
- Links to downloads for media plug-ins are provided
- Copyrighted materials, i.e. popular music, images, etc. are not to be used without written consent from the copyright owner.
Content Presentation
- Writing for the Web techniques are used: headings, bullet points, short sentences in short paragraphs, use of white space, etc.
- Font sizes and colors are consistently used
- Content provides meaningful, useful information
- Content is organized in a consistent manner
- Content is of a positive nature and meant to promote the brand
- Information is easy to find (minimal clicks)
- Timeliness: The date of the last revision is accurate
- Content does not include outdated material
- Content is free of typographical and grammatical errors
- Content provides links to other useful sites
- If standard link colors are not used, hyperlinks use a consistent set of colors to indicate visited/non-visited status
- If graphics and/or media is used to convey meaning, the alternate text equivalent of the content is provided (accessibility)
Functionality
- All internal hyperlinks work
- All external hyperlinks work
- All forms function as expected
- No errors are generated
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